OSHA personnel covered by PER shall be trained prior to beginning work in noisy environments and annually thereafter with updated information. Training must be conducted by a qualified individual, designated by the Regional Administrator, or Directorate Head, who is capable of answering questions on the Hearing Conservation Program.
Refer to section XI. Roles and Responsibilities. Training shall include, at a minimum, the following:. The purpose of hearing protectors, the advantages, disadvantages, and attenuation of various types, and instructions on selection, fitting, use, and care of hearing protectors.
The NIOSH website has demonstrations for the correct fitting of different types of hearing protectors. Noise Exposure Measurements. The form is to be completed in the same way as for any sample taken during the inspection. The name of person being sampled is to be entered on line item 7 "Person Performing Sampling". The Area Director, or Directorate Head as appropriate shall create and keep a hard copy file that contains the covered employees' noise exposure records. Additionally, all covered OSHA personnel shall store and maintain their own exposure monitoring records in an individual exposure file.
Noise exposure measurement records shall be retained for 2 years in accordance with Audiometric test results shall be maintained in OOMN for the duration of the employee's employment, along with the employee's Medical Program records, in accordance with 29 CFR Audiometric test results of former employees will be archived in the Federal Records Center and are available through Human Resources.
Access to Records. All activities involved in complying with the access to medical records provisions can be carried out on behalf of OSHA by the physician or other health care professional in charge of employee records 29 CFR An STS must be recorded on the OSHA log and the hearing loss column must be checked on the log when the following conditions are met: an audiogram for a covered OSHA employee reveals a work-related STS in hearing in one or both ears and the person's total hearing level is 25 dB or more, averaged at , and Hz in the same ear s as the STS.
Age adjustment will not be used when determining whether the person's total hearing level is 25 dB or more above audiometric zero. The OSHA Intranet provides a hearing loss "decision tree" to assist in determining whether the results of an audiometric exam, given on or after January 1, , reveal a recordable STS.
If the retest audiogram, conducted within 30 days of the annual audiogram, does not confirm a recordable STS, the hearing loss case does not need to be recorded on the OSHA log. If the retest audiogram confirms a recordable STS, the hearing loss case must be recorded on the OSHA log within 7 calendar days of the retest. If the STS does not persist, the recorded entry on the log may be erased or lined-out.
See Recording criteria for cases involving occupational hearing loss, 29 CFR These responsibilities shall include:. Ensuring that vendors' audiometric testing protocols are in compliance with 29 CFR Appointing a competent physician as the HCP Director. Quality assurance includes a periodic performance review of: audiometric testing equipment; audiometric testing personnel; audiometric policies and procedures. Ensuring that all notification letters and reports generated by vendors, as applicable, conform to this Instruction and to criteria delineated in the Statement of Work.
Performance of an annual evaluation of the overall effectiveness of the HCP. DSTEM will take the lead in developing and standardizing criteria to be used by the Regional Administrators to evaluate regional program effectiveness. Ensuring that any problems or discrepancies in the administration of the hearing conservation program are resolved. The Regional Administrators and Directorate Heads as appropriate shall ensure the overall administration of the HCP on regional, local and office levels.
Their duties include:. Ensuring that all designated Hearing Conservation Coordinators perform their required responsibilities, including training as necessary. Evaluating the effectiveness of the HCP on a regional and local level through a compliance audit and submitting the results to the Directorate of Technical Support and Emergency Management.
Ensuring proper implementation and maintenance of the records program for noise exposure data and OSHA logs. Ensuring that all OSHA personnel covered by PER are participating in all the required components of the audiometric testing program.
Evaluating the quality of audiometric services provided, e. Ensuring that the hearing protection requirements of this Instruction are implemented, including providing appropriate hearing protectors and ensuring that covered OSHA personnel are trained in their use and care and required to wear them. For covered OSHA employees already wearing hearing protectors, ensure that alternative hearing protectors are provided as appropriate and that such employees are appropriately retrained.
Establishing a mechanism for covered employees to report problems in the administration of the HCP. Closely evaluate all audiograms that indicate an STS and other problem audiograms. Provide timely notifications to the affected person and to OOMN when problem audiograms are identified. Participate in quality assurance by reviewing accuracy and appropriate performance of: audiometric testing equipment; audiometric testing personnel; audiometric policies and procedures.
Supervise audiometric technicians; establish a mechanism for technicians to report problem audiograms to physicians as well as problems related to the audiometric testing process. Provide recommendations to OOMN regarding personnel follow-up with audiology or otolaryngology professionals, as appropriate.
Sample Employee Notification Letter. Sample Employer Notification Letter. Table of Contents 1. Introduction 2. Safety and health management system 3. See SM H. Promote off-the-job safety and health of personnel through on-the-job safety and health activities.
Incorporate and enforce appropriate safety and health performance clause s in contracts with concessionaires and contractors. In addition to Department of the Interior Manual and chapter requirements and general referenced requirements in paragraph 1 above, it is the USGS policy to additionally comply with the following program elements:. Develops organizational policy, plans, programs, directives, and rules and interpretation of occupational safety and health policy and procedures to include management and personnel accountability; the establishment of councils, committees, and working groups that address occupational safety and health issues; and the designation of appropriate personnel and financial resources for program implementation.
Ensures personnel awareness of and accessibility to applicable policy, documents, codes, regulations, and program standards. Evaluates program elements annually, inclusive of personal and financial resources, for the purpose of providing management with information on program effort and effectiveness and establishing short and long-term goals for program enhancement and implementation. Conducts operational and facility surveys, inspections, evaluations, and staff visits for the purpose of identifying hazards within the workplace and determining the level of organizational compliance with standards.
Investigates, reports, and analyzes accidents, providing recommended corrective actions and tracking corrective measures through abatement to prevent recurrence. Identifies, develops, coordinates, schedules, and conducts required training for target audiences and professional development of personnel.
Includes hearing conservation, respiratory protection, exposure assessments, personal protective equipment, and laboratory safety. Ensures USGS facilities and operations are compliant with established fire safety practices and policies. Ensures that operators of motorized vehicles are identified and trained and that equipment is maintained in safe working condition.
Provides equivalent safety protections for subject personnel. Includes aviation, firearms, diving, large vessels, and watercraft activities.
Includes radiation safety, blasting safety, confined space entry, electrofishing, rocket netting operations, electrical safety, and field safety. Katherine McCulloch Date. This issuance incorporates staffing and organization changes and condenses safety and health responsibilities within multiple U. This chapter supplements responsibilities contained within SM Aragon June 21, Instruction: This chapter is revised to address organizational changes and to address requirements for annual action plans and status reports.
Initiatives should be specific, address common open inspection findings and program deficiencies, and linked to OSH Program goals and objectives with responsibility for implementation clearly identified.
Associate and Regional Directors. Ensure that an organizational annual action plan is developed by the end of August of each fiscal year and documented within IAS to facilitate continuous improvement from year to year. Action plans should be communicated to organizational supervision and employees.
Designated Agency Safety and Health Official. Chief, Office of Management Services. Assigns annual action plan and status report responsibilities to the OSH Program Manager for program management and administration.
The report includes program plans, performance metrics, and USGS activities. Ensure that local self-inspections are completed annually and findings addressed as appropriate. Hazard abatement logs resulting from local self-inspections within IAS serve as the Annual Action Plan for local field organizations. Coordinate with local staff to conduct and document annual self-inspections within IAS. Aragon Date Associate Director for Administration. Instruction: This chapter is revised to remove environmental standards and guidance and to include additional safety and health standards and guidance.
To specify the minimum Occupational Safety and Health OSH Program requirements for the development and adoption of occupational safety and health standards, guidelines, and procedures. Title 29, Code of Federal Regulations, Part Occupational Safety and Health Administration, other Federal agency, Executive Order , and adopted national consensus standards. If conflicts exist among these standards, the most appropriate requirement as determined by the OSH Safety Manager will be used.
The USGS may establish more stringent requirements. The final draft package will include written comments received. When USGS personnel work jointly with other Federal agencies and conflicts exist between the agency standards, the most stringent standards will apply unless an agreement is reached between the agencies.
Crimes and Criminal Procedure, Chapter 44 Firearms. Chemical Safety Board. Coast Guard Commandant Instruction M MMWR ; 50 No. RR , CDC. The U. Field Office Evaluations shall be scheduled and conducted in conjunction with annual compliance inspections.
OSH Program evaluations include site visits to observe field operations and activities, interviews, and opening and closing conferences with senior staff participating. During the closing conference, evaluation findings and recommendations shall be presented. Reports shall address best practices, OSH Program deficiencies and findings, recommendations for corrective actions, and suggestions for OSH Program enhancements.
The evaluated organization shall prepare corrective actions to address deficiencies and findings in IAS within 60 calendar days. Corrective actions are tracked quarterly with final abatement actions documented within IAS. Proposed and actual actions for correcting hazards and deficiencies shall be documented within the IAS and tracked until completed.
Follow up every 90 days on abatement actions resulting from program evaluations until all findings are abated in the IAS. Follow up every 90 days on all policy self-assessment findings until the abatement is completed. Provide quarterly status reports of open and closed findings to the Science Center Director, senior management officials, and local safety committee.
This chapter specifies the minimum Occupational Safety and Health Program Program requirements for conducting safety and health inspections of establishments and the timely abatement of identified hazards for all U. Roger L.
The Bureau shall conduct and document inspections of all areas and operations of establishments under its control for occupational safety and health compliance at least annually as required by 29 CFR Subpart D and this chapter. More frequent inspections shall be conducted when there is an increased risk of accidents or incidents. Supervisors shall monitor conditions daily in the workplace to prevent injuries, occupational illnesses, and accidents that cause property damage.
All workplaces and areas and operations shall be inspected at least annually. All identified noncompliant conditions findings shall be documented in the Inspection and Abatement System IAS until they are corrected. The schedule for inspections and evaluations shall be based on high-risk activities, high rates of accidents, occupational hazards, past Program history, personnel turnover, the amount of time since the last formal review, and similar criteria.
External Specialized Safety Program inspections planned for the upcoming fiscal year shall be scheduled within the IAS no later than September 30 of the current calendar year.
Results of external inspections shall be documented in IAS. All newly constructed or renovated space shall be inspected by full-time or collateral duty occupational safety and health professionals or other qualified person s for unsafe or unhealthful conditions and compliance with all applicable standards, codes, and requirements. On the basis of the inspection findings, the inspector shall either recommend occupancy of the space or identify corrective actions needed to bring the space into a safe and healthful condition before occupancy.
The issues that cannot be resolved locally should be directed to the appropriate Office of Management Services OMS or regional occupational safety and health staff or to the General Services Administration. Annual and external inspections shall be conducted by persons who are trained in hazard recognition and occupational safety and health inspection procedures.
As defined in 29 CFR The manager s and employee representative s shall be afforded an opportunity to bring other information to the attention of the inspector regarding unsafe or unhealthful conditions in the workplace.
Within 15 calendar days of completing a formal inspection 30 calendar days for health-related items , a written "Notice of Unsafe or Unhealthful Condition" the Notice for identified RAC-1 or RAC-2 conditions shall be transmitted by the inspector to the site supervisor and conspicuously posted at or near each place where a hazardous working condition exists, if practical, until: 1 the condition is abated or 2 for three working days, whichever is longer.
If not practical, the Notice shall be posted where it is readily observable by all affected employees. The establishment manager shall ensure that all employees are briefed on the hazard s and on the steps underway to abate the condition s. For inspections conducted by the Bureau, the Notice that is made available to affected personnel shall consist of the printout of open findings within the IAS that relate to the unsafe or unhealthful conditions. The Notice shall contain the following minimum information and shall be provided to those at the appropriate levels of management and to the employee representative s participating in the inspection:.
RACs are assigned by the inspectors to each hazard or deficiency that violates an authority or reference to this chapter.
The RAC assigned to each hazard is an expression of risk that combines the severity of the hazardous condition with the probability that it will result in an accident. The exposure of personnel to a hazard is an integral part of the probability determination and should be considered when assessing the likelihood of a hazard resulting in an accident, injury, or illness.
Initial mitigation or abatement of the hazard or condition should be accomplished within the following timeframes:. The CDSPCs or other local designated persons with access to IAS are responsible for coordinating with their respective local managers and supervisors to obtain the proposed or final corrective actions for each deficiency and document the status of corrective actions in IAS every 90 days until each hazardous condition is abated.
An abatement plan shall be established for all inspection findings which cannot be abated within 30 calendar days. The plan should include an explanation for the abatement delay, proposed corrective actions, a timetable for abatement, and a summary of the interim steps that have been taken to protect personnel.
If the abatement plan changes, the supervisor shall be responsible for preparing and posting a new Notice of Hazard with updated information.
Note: The initial RAC assigned by the inspector shall remain the assigned RAC, regardless of any interim control measures and mitigation taken to reduce risk.
Use of IAS finding and tracking functions facilitates meeting the intent of this requirement. The local managers shall be responsible for the quarterly review of all open inspection findings and Notices within the local abatement log in IAS.
A printout of the local IAS abatement log shall be provided quarterly to the local occupational safety and health committee and to the employees' representative s , as applicable. Headquarters and regional safety staff shall use the IAS report function to provide the respective managers and committees with a quarterly status of all open findings in IAS.
If the local manager does not have the authority or resources to abate the hazardous condition, he or she shall do the following:. Deferred maintenance project entries should be cross-referenced in IAS. OSHA, DOI, and USGS full-time occupational safety and health professionals have the right of entry without delay, at reasonable times, to any facility, construction site, or other workplace to perform an inspection.
They also have the right to inspect any item or place within the establishment and to question, privately, any employee, manager, supervisor, visitor, contractor, or concessioner associated with the establishment.
See 29 CFR Provide personnel and financial resources, as needed, to abate occupational safety and health hazards to facilitate the continuous improvement of local compliance. Use IAS to identify, document, and track occupational safety and health deficiencies until corrective action is taken either to eliminate or reduce the hazard to an acceptable level.
High-hazard workplaces or locations where there is an increased risk of accident or injury due to the nature of the operations shall be inspected more frequently. Local organizations are exempt from this requirement if they are undergoing an external review by full-time national- or regional-level occupational safety and health staff during the fiscal year.
Former Appendices , , and are eliminated. To specify the minimum requirements for reporting USGS incidents and accidents and additional requirements for the reporting of USGS serious accidents. For reporting purposes, a USGS incident is an unplanned event involving USGS employees, volunteers, contractors, or the public, that could have resulted in an injury, illness, or material loss but did not.
If there is injury, illness, or loss of property, the incident is reported as an accident. Responsible Persons. A USGS-related event which results in an injury, illness, damage to or loss of property. An amputation is the traumatic loss of a limb or other extremity. Amputations occur when an appendage has been severed, cut off, or amputated either completely or partially.
Amputations include fingertip amputations with or without bone loss; medical amputations resulting from irreparable damage; amputations of body parts that have since been reattached.
Amputations do not include avulsions, enucleations, deglovings, scalpings, severed ears, or broken or chipped teeth. Factual Report.
The Factual Report contains only the basic facts related to the serious accident without any inferences, conclusions, or recommendations. Copies of the Factual Report or factual information gleaned from the report may be distributed to other bureaus and agencies by OHS. Hospitalization is the in-patient care and treatment of an employee who is admitted to a hospital as a result of a work-related accident. Hospitalization does not include first aid treatment or observation only at an emergency room or clinic.
A USGS incident is an unplanned event involving Departmental or USGS property, personnel, volunteers, contractors, the public, or the environment that had the potential for an injury, illness, or material loss but did not. Injury or illness. An injury or illness is an abnormal condition or disorder. Injuries include cases such as, but not limited to, a cut, fracture, sprain, or amputation.
Illnesses include both acute and chronic illnesses, such as, but not limited to, a skin disease, respiratory disorder, or poisoning. Prelim ina ry Notice. Management Report. The Management Report not only contains all of the basic facts that are contained in the Factual Report but also contains the results of the investigation; e. Serious Accident. Trained Investigator TI. An employee should report to his or her supervisor every job-related incident near miss involving a USGS employee, contractor, volunteer, member of the public while on or in contact with USGS property, government or private property that could have been damaged, or a member of the public that could have been injured during conduct of a USGS activity.
An employee is required to immediately report to his or her supervisor every job-related accident. Accidents include but are not limited to:. The supervisor or safety professional must determine if the accident is work-related.
Examples where the accident is not work-related and should not be recorded are listed below. Additional examples are at 29 CFR This includes accidents that occur on the company parking lot or company access road while the employee is in the process of commuting.
Note: contagious diseases such as tuberculosis, brucellosis, hepatitis A, or plague are considered work-related if the employee is infected at work. The supervisor or safety professional must determine if the accident is a new case not previously documented in the Safety Management Information System SMIS and meeting the following criteria:.
To protect the employee's privacy, enter the employee's name on a separate privacy log within SMIS. If the medical removal is the result of a chemical exposure, select "poisoning" under the illness category. When entering a recordable hearing loss, select "hearing loss" under the illness category.
The following injuries or illnesses are to be privacy concern cases: an injury or illness to an intimate body part or the reproductive system; an injury or illness resulting from a sexual assault; mental illnesses; human immunodeficiency virus HIV infection, hepatitis, or tuberculosis; other illnesses, if the employee voluntarily requests that his or her name not be entered on the log.
The Supervisor must take care to protect the employee's privacy to the greatest extent possible. In addition, file a National Incident Report.
The report will be routed to the Security Management Branch. Cost Center Managers may include respective regional or mission area management as appropriate. Upon completion of the investigation, the DASHO will coordinate the conduct of a briefing to the Director, Deputy Director, and Cost Center Manager on investigative findings and recommendations to prevent recurrence. The respective Cost Center Manager will identify a point of contact for media inquiries, initial next of kin notification, and recurring communications with the family of the deceased.
In the event that an local organization sustains an employee fatality or life-threatening injury, while on duty or in travel status, the local Cost Center Chief or designee will take the responsibility for initially notifying and maintaining contact with the NOK. See Appendix 7. Copies of the report can be retrieved through SMIS. In the event of an employee death, notify local law enforcement. Department of Labor. State agencies do not have safety and health authority over Federal employers and employees.
It should contain only basic facts that are intended for information sharing purposes. Note that this reporting requirement from 29 CFR Special Accident Reports. In addition to USGS accident reporting requirements, certain accidents require additional reporting as follows:.
Aviation Mishap Reporting. Any USGS flight that results in damage to the aircraft or injury to any person, no matter how slight, must be reported to the Bureau Aviation Manager BAM by calling immediately. Where possible, an electronic Aircraft Mishap Initial Alert will be issued within 24 hours of notification of a known or suspected aircraft accident.
It is critical that the response plan is implemented, followed, and documented throughout the duration of the event. The s cience center director, cost center manager, or project chief must ensure that the aviation accident is documented in SMIS. These situations shall be reported as soon as possible to the project chief, line supervisor, and, when warranted, to the OAS.
The AMIS is an electronic data files storage based system encompassing all aspects of aviation mishap reporting within the Department. Categories of reports include aircraft mishaps, aviation hazards, aircraft maintenance deficiencies, and airspace intrusions. Boat or Vessel Accident Reports.
Form CG must be completed by the Science Center Director or designee of the organization incurring the accident whenever an accident occurs in U. CG is required when an accident occurs upon navigable waters of the U. Motor-Vehicle Accident Reports. The final reports, which are completed at the local level, will be forwarded to the National Interagency Fire Center for review, data collection, and dissemination. Wildland and prescribed fire-related serious accidents will be investigated.
In situations where, for reasons of efficient administration or practicality, the USGS must maintain these records at a place other than at each establishment, a copy of the records will be made available at each establishment under the control of the local Collateral Duty Safety Program Coordinator. A copy of OSHA Form for an establishment will be posted not later than February 1 after the close of the previous calendar year and remain posted until April 30 or, otherwise, disseminated in writing to all personnel of that establishment.
Copies of OSHA Form will be posted in a conspicuous place s where notices to personnel are customarily posted. In situations where establishment activities are physically dispersed, the notice may be posted at the location to which personnel report each day. If personnel do not primarily work at or report to a single location, the notice may be posted at the location from which personnel operate to carry out their activities.
USGS organizations should take appropriate steps to prevent the summary report from being altered, defaced, or covered by other material.
Organization and Retention of Records. All reporting in compliance within this policy requiring notification must have a written version for recordkeeping to be preserved in accordance with approved records disposition organized using USGS file codes. This folder is an official extension of the official personnel file system and will be retained in accordance with approved disposition authorities. The USGS has established appropriate procedures for review of accidents. The OSHMB will conduct an annual review and resulting trend analysis of organization-wide accident information.
The OSHMB may establish a Serious Accident Review Board which is an ad hoc group of safety and health professionals convened to conduct periodic review of serious accidents and resulting investigations. The Board will be responsible for developing USGS accident-prevention recommendations for serious accidents and other selected incidents.
Used when injured person is transported to medical facility for treatment. This is used most often for non-federal employees. Do not issue when civilian operator is at fault. Can be used by federal employees. Required for damaged or destroyed Government property. Instruction: This chapter is revised to clarify policy and procedures related to unsafe condition reporting. To specify requirements for investigating and resolving employee reports of unsafe or unhealthful conditions and allegations of reprisal.
Executive Order , Section f and h. All employees are encouraged to report unsafe or unhealthful conditions to help prevent accidents and injuries. All levels of management shall ensure that employees are informed on how to report unsafe or unhealthful conditions in the following order of succession:.
Imminent danger refers to any condition or practice that could reasonably be expected to cause death or serious physical harm before normal abatement actions can be taken. Use of the SMIS allows employees the opportunity to request anonymity. Anonymous reports shall be investigated in the same manner as signed reports. Employees submitting anonymous reports will have their identities kept confidential to anyone other than those authorized by the Occupational Safety and Health OSH Act , e.
The CDSPC is responsible for working with line supervisors to determine if the reported condition is valid and to abate valid conditions. If more than 30 days is needed to abate the condition, the originator if known will be kept informed of the abatement status every 30 days until final abatement is achieved.
Upon investigation of any unsafe condition report and confirming validity of a hazardous condition, a written "Notice of Unsafe or Unhealthful Condition" Notice will be conspicuously posted at or near each location where a hazardous working condition exists until the condition is abated or for three working days, whichever is longer. If not practical, the Notice will be posted where it is readily observable by all affected employees.
Note: Reporting Employee and Supervisor Information shall be purged from the report prior to posting to ensure reporter anonymity. The CDSPC shall send a written reply to the originator if known of the report within 10 working days of receipt of report. This reply is in the form of an automated message within SMIS that notifies the originator of the CDSPC investigative results and planned or actual abatement action s if the condition is valid.
Every effort will be made to resolve the concern of the employee to mutual satisfaction. If the condition determined to be invalid, the rationale shall be cited for making that determination in the reply to include originator appeal rights.
An employee is not to be subjected to restraint, interference, coercion, discrimination, or reprisal for filing a report of an unsafe or unhealthful working condition or for participating in Bureau OSH program activities. All employees also have the right to decline to perform his or her assigned task because of a reasonable belief that the task poses an imminent risk of death or serious bodily harm coupled with insufficient time to seek effective redress through normal hazard reporting and abatement procedures established in accordance with 29 CFR and detailed within this chapter.
Employee allegations of reprisal related to reporting potentially unsafe or unhealthful conditions will be handled through Administrative Grievance Procedures DM A copy will also be provided to the Secretary, U.
Department of Labor upon request. Provides personnel and budgetary resources to facilitate reporting of unsafe conditions and allegations of reprisal. Provide advice, assistance and guidance to employees, supervisors, and managers on the Administrative Grievance Procedure or applicable negotiated grievance procedures. Report informal and formal unsafe or unhealthful conditions to their supervisor as described within this chapter. This chapter specifies the minimum program requirements for the structure and function of the U.
Requirements are as follows:. Occupational safety and health councils and committees and their purposes are varied, depending on the complexity and size of the organization and the nature of its operation. Councils and committees are an integral part of the overall management effort.
The USGS uses councils and committees to enhance workplace occupational safety and health compliance. Occupational safety and health council and committee members are balanced with employees knowledgeable of scientific operations and activities and or members knowledgeable of occupational safety and health policy, regulations, standards, rules, and procedures.
This mix is essential to facilitate and guide realistic approaches and application of program requirements. The USGS has established the following council and committees to ensure that safe and healthy working conditions are established and maintained, including safe work habits and methods.
Chairpersons shall strive for a balance of management, employee, and technical representation on their respective councils and committees. Members serve as advisors to their respective management, and as such, shall enhance communications between management and personnel. Scope of responsibility and involvement are defined in each of the following council and committee charters:. Councils and committees have the authority to establish working groups for the purposes of research, investigations, inspections, or special safety projects.
Council and committee meeting minutes, recommendations, and management responses must be in writing and retained for at least 2 years. Copies of these records must be provided to the next higher-level manager for review. In addition, all full-time occupational safety and health staff must complete the OSHA equivalent collateral duty safety courses within DOI Talent. Recommend changes to policy and provide program interpretations to clarify and facilitate OSH Program implementation and compliance.
Provide a forum for the exchange of information between managers and staff to address and provide direction on OSH issues. These functions include:. Working groups designated by the OSH Council and or a Specialized Safety Committee must be composed of a minimum of one OSH Council or Specialized Committee voting member to provide group direction and oversight and representatives who have agreed to work together to develop occupational safety and health program element guidelines or other documentation, to conduct research on specific occupational safety and health issues, or to perform other tasks on behalf of the OSH Council.
Locations with 20 or more employees must establish an OSH committee to enhance effective communications between employees and management. Committee members must serve a minimum of 1 year. Meetings will be conducted on a quarterly basis, as a minimum. The chair of the committee is elected by the committee.
Locations having fewer than 20 employees have the option of foregoing the implementation of a formal OSH committee by requiring quarterly safety meetings with all employees in attendance. During these meetings, safety problems and resolutions, project assignments, status reports, and safety awareness activities will be discussed.
Such meetings are intended to be a safety forum where meaningful safety business is conducted, positive results are achieved, and the meeting is presided over by the organizational management and supported by the CDSPC. Instruction: This chapter is revised to incorporate new Department of the Interior DOI award criteria for occupational safety and health recognition.
To specify the minimum requirements for the administration of an Occupational Safety and Health OSH awards program that recognizes and rewards organizations, groups, and individuals for their OSH contributions and encourages safety and behavior that facilitates to the overall well-being of employees, volunteers, and visitors.
Chapters 43 and The OSH Award of Excellence recognizes individuals or organizations that performed an outstanding service for or made a contribution of unusual value to the occupational safety and health of employees, visitors, and volunteers.
The accomplishments of the individual or organization contribute toward the establishment of a safe and healthful environment within the DOI that builds a culture that will move it toward the goal of zero loss to personnel and material resources. This award is the highest award bestowed by the bureau for outstanding OSH achievement.
The accomplishments of the individual or organization contribute toward the establishment of a safe and healthful environment that in turn contributes to a culture that will move the USGS toward the goal of zero loss to personnel and material resources.
The Gary L. Hill Watercraft Safety Award. This award is presented to those that have made significant contributions towards the enhancement of the USGS watercraft safety program.
Criteria provide standards for recognition of outstanding occupational safety and health performance. Ensures that executives and managers are aware of their roles and responsibilities for implementation of the OSH Program.
Provides a work environment that supports employee involvement in the OSH Program. Improves OSH hazard identification processes and responses to hazards. Implements an internal OSH program evaluation process to assess and validate the effectiveness of the program which incorporates senior management-level reviews and follow-up actions to ensure that continuous improvement is attained and sustained.
Implement a developed OSH program, appropriate for the size and nature of the work and associated hazards, and for which all employees, from senior management to the individual field worker, are knowledgeable of applicable policies, standards, procedures, and other program information to assure effective application throughout all levels of the DOI. Ensures that executives and managers are aware of their roles and responsibilities for implementation of the OSH program.
Provides a work environment that supports employee involvement in the OSH program. Improves safety and health hazard identification processes and responses to hazards. Hill Watercraft Safety Award Criteria. Criteria provide standards for recognition of outstanding occupational safety and health performance related to the watercraft safety arena. All USGS employees, volunteers, and organizational components are eligible nominees for these awards, either individually or collectively.
Any employee may submit a nomination, but the nomination and supporting documents must be prepared and submitted through supervisory channels to the appropriate USGS Honor Awards Coordinator for review. These mechanisms should also provide oversight of equity and cultural diversity to ensure that employees at all levels of the organization, who meet the high standards required for these honors, are considered for the awards.
Organizational Managers and Supervisors. The Bureau Safety and Health Program Manager, or a qualified designee, will serve as the subject matter expert to review applicants for all Bureau headquarters full-time professional safety and health position vacancies. In addition to general orientation training within 6 months of appointment, CDSPCs are required to complete 16 hours of annual training in accordance with Chapter See Chapters 12, 13, and 14 of this Handbook for specific orientation and professional development and training requirements for CDSPCs.
See Chapter 13 of this Handbook for specific training requirements. First-year requirements may be met by completing cost-free, online training hosted in DOI Talent. Substitutions for required courses shall be forwarded to the Bureau Safety and Health Management Branch for approval. Appendix may be used for this purpose. A copy of all documentation shall be forwarded to the Bureau Safety and Health Management Branch not later than September 30 of each fiscal year.
Department of Labor, Occupational Safety and Health Administration OSHA , exercises jurisdiction for enforcement, on-site consultation, standards promulgation, and training services related to workplace safety and health. Enforcement activities and voluntary compliance services are extended to both the public and private sectors in Kentucky with the exception of employees of the federal government and employers under the authority of federal agencies other than OSHA, such as the Mine Safety and Health Administration or the Federal Railroad Administration.
OSHA retains jurisdiction in Kentucky for private sector maritime activities as well as for Tennessee Valley Authority employment, military bases, and other properties ceded to the U.
Since , the mission of the Kentucky OSH Program has been to prevent any detriment to the safety and health of all public and private sector employees arising out of exposure to harmful conditions or practices at places of work. This is accomplished by the dual approach of firm, fair enforcement that may bear citations with monetary penalties for violations of OSH standards or regulations, coupled with the offer of cost-free voluntary compliance assistance through on-site consultative surveys, training courses, and technical assistance.
This balanced, common sense approach has improved Kentucky's work environment and prevented countless work-related injuries and illnesses since the inception of the Kentucky OSH Program.
Safety compliance officers and industrial hygienists inspect workplaces to assure there are no hazardous conditions that would threaten the health or safety of workers. Should such a condition be found, inspectors may issue citations for violations of Kentucky statutes or standards.
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