Rule template outlook

Then select OK. Manage and organize. Use rules to create an out of office message. When you click File in Outlook, you should see a screen that looks something like this: If you see a button that says Automatic Replies , see Send automatic out of office replies from Outlook. Create an out-of-office template In Outlook, create a new email message. Enter a subject and message body for your out-of-office template. You can add any necessary exceptions, then select Next. Give your rule a name, for example, Out of Office.

Turn on a rule If you created your out of office template and rule a few days before you needed it, turn the rule on using the following steps. Need more help? Join the discussion. Was this information helpful? Yes No. Thank you!

Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. They also process in order from top to bottom. Try the Outlook Course for Free! Try It Free! If you started from a template, some of this is already done, but you can add more criteria if necessary. In the next screen, you must decide what action the rule should take when it receives an item that matches the criteria you just set.

You can check the actions listed at the top of the dialog box to append them to the rule at the bottom of the dialog box. You can check the exceptions listed at the top of the dialog box to append them to the rule at the bottom of the dialog box.

In the last screen, type in a name for the rule in the text box at the top of the dialog box. To turn the rules on and off , check or uncheck the rules listed here. Please do as follows:. See screenshot:. In the Edit Quick Step dialog box, please 1 type a name for the new quick step in the Name box; 2 select Forward from the Actions drop down list; 3 click the linked text of Show Options.

Now the hidden options are expanded. Please type or paste the custom template text into the Text box, and then click the Finish button. Now the quick step is created. Select the email you will forward with template, and then click the new created quick step in the Quick Steps group on the Home tab.

The forwarding message is opening with the specified template text. Please compose and send it. This method will guide you to save the entire template as a signature, and then you can quickly insert it into any composing email easily in Outlook.

In the Choose Form dialog box, please 1 select User Templates in File System from the Look In drop down list; 2 Select the specified template you will forward with in the template list; 3 Click the Open button. Now a new email with the specified template is opening. Now the Signature and Stationery dialog box comes out. Please click New button in the Select Signature to edit section, type a name for the new signature and click the OK button in the popping out New Signature dialog box.

So far a signature is created with the template content. And you can easily insert the template content into any composing emails. This method will guide you to save the entire template as an AutoText entry with the AutoText feature of Kutools for Outlook, therefore you can reuse the template content easily with only one click. Kutools for Outlook : Add more than handy tools for Outlook, free to try with no limitation in 60 days.

Read More Free Trial Now. Now a new email with the specified template is created. In the popping out Auto Text dialog box, please type a name for the new AutoText entry in the Name box, specify a category, and click the OK button.